Every Module, Built For Gym Owners
Real screens from the real app — no mockups. Here's exactly what GymFlow handles for you, day to day.
Member Management
A searchable member directory with full profiles — contact info, membership status, referrals, body measurements, and before/after progress photos.
- Referral rewards that auto-credit bonus membership days
- Progress photos with a fixed Before + rolling After slot
- CSV export of your full member list
Attendance & At-Risk Detection
Mark attendance manually, let members self check-in, or scan a QR code — every method lands in the same daily log.
- Members and staff attendance tracked separately
- Automatic “at-risk” list for members who've stopped showing up
- Pick any past date to backfill a missed check-in
Billing, Invoices & Subscriptions
Membership plans, renewals, one-off invoices, and gym expenses — plus your own GymFlow subscription, billed through Razorpay.
- Card, UPI, and international payments via Razorpay
- Automatic renewal & fee-due tracking per member
- 14-day free trial on every GymFlow subscription plan
Staff & Role Permissions
Add front-desk staff, trainers, nutritionists, and managers, each scoped to exactly what they should be able to see or change.
- 8 built-in roles, from Gym Owner down to front-desk Staff
- Deactivate/reactivate staff without losing their history
- Every action is scoped to the signed-in role's permissions
Diet & Workout Plans
Trainers build diet plans (meals + daily calories) and workout plans (day-by-day exercises), then assign them straight to a member's profile.
- Reusable plan templates, assign to any number of members
- Members see their active plan right on their profile
- Change or reassign a plan any time
Trainers, PT Sessions & Group Classes
Trainer profiles with specialties and certifications, one-on-one PT session booking, and group classes with live roster and waitlist.
- Book, complete, cancel, or mark a PT session as no-show
- Group classes show booked count and waitlist in real time
- Assign a trainer to a member directly from their profile
Equipment & Maintenance
Log every machine in your gym, track quantity and purchase cost, and keep a maintenance history per item.
- Categorized by cardio, strength, or free weights
- Mark equipment active, under maintenance, or retired
- Maintenance log with date, note, and cost per service
Multi-Branch Reports
Revenue trends, attendance trends, and member-growth charts — scoped to one branch or rolled up across your whole gym chain.
- Manage multiple locations under a single gym account
- Revenue and attendance trend charts, month over month
- A live dashboard the moment you open the app
Ready to Run Your Gym On GymFlow?
Download the app, create your gym in minutes, and try every feature free for 14 days.